Terms and Conditions

1. Introduction

These Terms and Conditions ("Terms"), together with our Privacy Policy, together with any other written information we brought to your attention before we confirmed your booking, form the basis of your contract with Stay Wild Travel Ltd, a company registered in England, with company number: 16363946 ("we," "us," or "our"). Please read them carefully as they set out our respective rights and obligations. In these booking conditions, "You",  "your" or “yourself” refer to the customer whose name appears on the booking and for whom the trip is being arranged.

By making a booking, the first-named person on the booking agrees on behalf of all persons detailed on the booking that:

a. They have read these Booking Conditions and has the authority to and does agree to be bound by them; 

b. They consent to our use of personal data in accordance with our Privacy Policy and are authorised on behalf of all persons named on the booking to disclose their personal details to us, including, where applicable, special categories of data (such as information on health conditions or disabilities and dietary requirements); 

c. They are over 18 years of age and where placing an order for services with age restrictions declares that he/she and all members of the party are of the appropriate age to purchase those services;

d. They accept financial responsibility for payment of the booking on behalf of all persons detailed on the booking.

2. Bookings and reservations

Booking process

A booking is confirmed only upon receipt of a deposit or full payment, as specified at the time of booking, and we issue you with a booking confirmation. We reserve the right to return your deposit and decline to issue a booking confirmation at our absolute discretion.

Your booking must be as your name appears on your passport, and all personal details must be correct.

Confirmation

You will receive a booking confirmation email once your booking has been processed. A binding contract will come into existence between you and us as soon as we have issued you with a booking confirmation that will confirm the details of your booking. 

It is your responsibility to check the accuracy of the booking details and notify us immediately of any discrepancies, as changes cannot be made later, and it may harm your rights if we are not notified of any inaccuracies in any document

Some trips require a minimum number of travellers to be confirmed. You should not book flights or make any travel arrangements in conjunction with your booking until you have received confirmation from us. Stay Wild Travel cannot be held liable for any flight refunds, including any costs for changing flights, if the trip was not confirmed. Trips will be confirmed no less than 60 days before the departure date. 

3. Payment

Deposit and Final Payment

A deposit of 20% (or a specified amount) of the total trip cost is required at the time of booking to secure your spot. The remaining balance must be paid a maximum of 60 days prior to the scheduled departure.

Failure to pay the balance in full and on time will result in cancellation of your booking, and in which case, we shall retain your deposit.

4. Pricing

We reserve the right to amend the price of unsold holidays at any time and correct errors in the prices of confirmed holidays. We also reserve the right to increase the price of confirmed holidays solely to allow for increases which are a direct consequence of changes in:

(i) the price of the carriage of passengers resulting from the cost of fuel or other power sources; 

(ii) the level of taxes or fees chargeable for services applicable to the holiday imposed by third parties not directly involved in the performance of the holiday, including tourist taxes, landing taxes or embarkation or disembarkation fees at ports and airports; and 

(iii) the exchange rates relevant to the package. 

Such variations could include but are not limited to cost changes which are part of our contracts with cruise ship operators and any other transport providers. 

You will be charged for the amount of any increase in accordance with this condition. However, if this means that you have to pay an increase of more than 8% of the price of your confirmed holiday (excluding any insurance premiums, amendment charges and/or additional services or travel arrangements), you will have the option of accepting a change to another holiday if we are able to offer one (if this is of lower quality you will be refunded the difference in price), or cancelling and receiving a full refund of all monies paid to us, except for any insurance premiums and any amendment charges and/or additional services or travel arrangements. Should you decide to cancel for this reason, you must exercise your right to do so within 7 days from the issue date printed on your final invoice. We will consider an appropriate refund of insurance premiums paid if you can show that you are unable to transfer or reuse your policy. 

Should the price of your holiday go down due to the changes mentioned above, then any refund due will be paid to you less an administrative fee of £50. However, please note that travel arrangements are not always purchased in local currency, and some apparent changes have no impact on the price of your travel due to contractual and other protection in place.

There will be no change made to the price of your confirmed holiday within 20 days of your departure nor will refunds be paid during this period.

5. If we change or cancel your holiday

Accuracy 

We endeavour to ensure that all the information and prices both on our website and trip pack are accurate, however occasionally changes and errors occur, and we reserve the right to correct prices and other details in such circumstances. You must check the current price and all other details relating to the arrangements that you wish to book before you make your booking.

Changes to your Holiday

As we plan your holiday arrangements many months in advance, we may occasionally have to make changes or cancel your booking, and we reserve the right to do so at any time.

We will make reasonable efforts to adhere to the planned itinerary, but reserve the right to make changes in the interest of safety and quality.

If we make a minor change to your holiday, we will make reasonable efforts to inform you as soon as reasonably possible if there is time before your departure, but we will have no liability to you. Examples of minor changes include a change of accommodation to another of the same or higher standard, changes of carriers. Please note that carriers advertised may be subject to change.

Occasionally, we may have to make a significant change to your confirmed arrangements. Examples of what might equate to “significant changes”, dependent upon the details of your booking, include the following, when made before departure:

(a) A change of accommodation area for the whole or a significant part of your time away.

(b) A change of accommodation to that of a lower standard or classification for the whole or a significant part of your time away. 

(c) A change of outward departure time or overall length of your arrangements by more than 12 hours. 

(d) A significant change to your itinerary. 

Cancellation By Us

We reserve the right to cancel or reschedule a tour due to unforeseen circumstances, including but not limited to insufficient bookings, a supplier becomes unavailable, weather, safety or government restrictions.

We will not cancel your travel arrangements less than 60 days before your departure date, except for reasons of Events Beyond Our Control or failure by you to pay the final balance. We may cancel your holiday before this date if, e.g., the minimum number of clients required for a particular travel arrangement is not reached. 

If we have to make a significant change or cancel, we will tell you as soon as possible, and if there is time to do so before departure, we will offer you the choice of:

(i) (for significant changes) accepting the changed arrangements; or

(ii) having a refund of all monies paid; or 

(iii) if available and where we offer one, accepting an offer of an alternative holiday (we will refund any price difference if the alternative is of a lower value).   

You must notify us of your choice within 7 days of our offer. If we do not hear from you within 7 days, we will contact you again to request notification of your choice. If you fail to respond again, we will assume that you have chosen to accept the change or alternative booking arrangements. 

Insurance: If we cancel or make a significant change and you accept a refund, we will provide a full refund of your travel insurance premiums if you paid them to us and can show that you are unable to transfer or reuse your policy.  

Compensation

In addition to a full refund of all monies paid by you, we will pay you compensation as detailed below, in the following circumstances: 

(a) If, where we make a significant change, you do not accept the changed arrangements and cancel your booking;

(b) If we cancel your booking and no alternative arrangements are available and/or we do not offer one. 

The compensation that we offer does not exclude you from claiming more if you are entitled to do so. 

*IMPORTANT NOTE: We will not pay you compensation in the following circumstances:

(a) where we make a minor change; 

(b) where we make a significant change or cancel your arrangements more than 60 days before departure;

(c) where we make a significant change and you accept those changed arrangements or you accept an offer of alternative travel arrangements;

(d) where we have to cancel your arrangements as a result of your failure to make full payment on time;

(e) where the change or cancellation by us arises out of alterations to the confirmed booking requested by you; 

(f) where we are forced to cancel or change your arrangements due to Events Beyond Our Control (please see condition 6).

If we become unable to provide a significant proportion of the arrangements that you have booked with us after you have departed, we will, if possible, make alternative arrangements for you at no extra charge and, where those alternative arrangements are of a lower standard, provide you with an appropriate price reduction.

6. Events beyond our control

Except where otherwise expressly stated in these Booking Conditions we will not be liable or pay you compensation if our contractual obligations to you are affected by “Events Beyond our Control”. For the purposes of these Booking Conditions, Events Beyond Our Control means any event beyond our or our supplier’s control, the consequences of which could not have been avoided even if all reasonable measures had been taken. Examples include warfare and acts of terrorism (and threat thereof), civil strife, significant risks to human health such as the outbreak of serious disease at the travel destination or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the travel destination or remain at the travel destination, the act of any government or other national or local authority including port or river authorities, industrial dispute, labour strikes, lock closure, natural or nuclear disaster, fire, chemical or biological disaster, unavoidable technical problems with transport and all similar events outside our or the supplier(s) concerned control. 

7. Changes and cancellations by you

Changes by You

Requests to change your booking must be made in writing via email to info@staywildtravel.com and are subject to availability and a £50 administration charge. This must be done by the first-named person on the booking. Whilst we will do our best to assist, we cannot guarantee that we will be able to meet your requested change. 

If you leave your trip before the end for any reason, we will not be liable for any refund of the unused portion.

You may transfer your booking to another individual, subject to the following conditions:

(a) That the person is introduced by you and satisfies all the conditions applicable to the holiday 

(b) We are notified not less than 7 days before departure;

(c) you pay any outstanding balance payment, an amendment fee of £75 per person transferring, as well as any additional fees, charges or other costs arising from the transfer; and 

(d) the transferee agrees to these booking conditions and all other terms of the contract between us.

You and the transferee remain jointly and severally liable for payment of all sums. If you are unable to find a replacement, cancellation charges as set out in condition 7 will apply in order to cover our estimated costs. Otherwise, no refunds will be given for passengers not travelling or for unused services.

Important Note: Certain arrangements may not be amended or transferred after they have been confirmed, and any alteration could incur a cancellation charge of up to 100% of that part of the arrangements. 

Cancellation by You

If you wish to cancel your confirmed booking, you must notify us in writing via an email sent to  info@staywildtravel.com, with the reason for the cancellation, with such notice to be given by the first-named person on the booking. This should also include all guests' names included in the booking. Your notice of cancellation will only take effect when it is received in writing by us at our office and will be effective from the date on which we receive it. 

Since we incur costs in cancelling your arrangements, you will have to pay the cancellation charges as follows:

The deposit paid at the time of booking is non-refundable.

You are strongly advised to take out cancellation insurance at the time of booking, which may cover cancellation fees.

Please note that insurance premiums and amendment charges are not refundable in any circumstances. 

Important note: Certain arrangements may not be amended after they have been confirmed and any alteration or cancellation could incur a cancellation charge of up to 100% of that part of the arrangements in addition to the charge above. 

If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges. 

Where possible, we will deduct the cancellation charge(s) from any monies you have already paid to us. 

Cancellation by you due to unavoidable & extraordinary circumstances: 

You may terminate the package travel contract at any time before the start of the package without paying a cancellation charge in the event of “unavoidable and extraordinary circumstances” occurring at the place of destination or its immediate vicinity, which will significantly affect the performance of the package or carriage to your holiday destination. In these circumstances, we shall provide you with a full refund of the monies you have paid, but we will not be liable to pay you any additional compensation. In order to rely on this clause, you must be able to show that, based on the information available at the time of cancellation, there was no longer a reasonable possibility of your holiday going ahead (either at all or without being significantly affected).

For the purposes of this condition, “unavoidable and extraordinary circumstances” may include warfare, other serious security problems such as terrorism, significant risks to human health such as the outbreak of serious disease at the travel destination, or natural disasters such as floods, earthquakes or weather conditions which significantly affect travel to the travel destination, as agreed in the package travel contract. 

This condition 7 outlines the rights you have if you wish to cancel your booking. Please note that there is no automatic statutory right of cancellation under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013. 

8. Travel insurance

To travel with Stay Wild Travel it is required that you have personal travel insurance that covers you for trip cancellations, medical expenses, personal liability and adequate cover for activities included in the trip. 

Failure to provide proof of your personal travel insurance at least 60 days before the trip departure date will result in termination of your booking with no refund. 

You are responsible for ensuring that your passport is up to date and should have at least 6 months left before its expiry date.

Some trips may require for you to obtain a visa to enter the country. While we can assist you in the visa application, it is your responsibility to have a valid visa before the departure date. 

Participants must sign Stay Wild Travel waiver before going on the trip.

9. Entry, passport, visa and immigration requirements, safety and health Formalities

We can only provide general information regarding entry, passport, visa, immigration requirements and safety and health formalities applicable to your package itinerary. It is your responsibility to check such requirements (in good time before departure), in order to make your decisions to fulfil such requirements regarding your destination and/or the country(ies) through which you may be transiting through. 

Such information, which you may need to check, includes (but is not limited to) passport requirements, including (but not limited to) how valid your passport must be after return date, whether your passport must be machine-readable (for USA travel), or which visas may be required for entry. 

You must check requirements for your own specific circumstances with the relevant bodies as applicable.

All passengers to any destination should obtain comprehensive medical insurance prior to departure, including cover for emergency medical treatment and associated costs. 

We do not accept any responsibility if you cannot travel, or incur any other loss because you have not complied with any entry, passport, visa, immigration requirements or health formalities. You agree to reimburse us in relation to any fines or other losses which we incur as a result of your failure to comply with any entry passport, visa, immigration requirements or health formalities. 

You must adhere to the safety guidelines provided by tour leaders, tour guides and local authorities.

You must be in good health and proper physical condition to participate in the tour activities. If you are not sure whether a tour is suitable for you, please contact us, and we will advise you accordingly.

10. Disabilities and medical problems

We are not a specialist disabled holiday company, but we will do our utmost to cater for any special requirements you may have. If you or any member of your party has any medical problem or disability which may affect your booking, please provide us with full details before you make your booking so that we can try to advise you as to the suitability of your chosen arrangements. We may require you to produce a doctor’s certificate certifying that you are fit to participate. Acting reasonably, if we are unable to properly accommodate the needs of the person(s) concerned, we will not confirm your booking, or if you did not give us full details at the time of booking, we will cancel it and impose applicable cancellation charges when we become aware of these details.

11. Customer special requests

Special requests (e.g., dietary requirements, room preferences) must be communicated at the time of booking or communicated in writing via email at least 60 days before the trip departure date. Whilst every effort will be made by us to try and arrange your reasonable special requests, we cannot guarantee that they will be fulfilled.  The fact that a special request has been noted on your confirmation invoice or any other documentation or that it has been passed on to the supplier is not confirmation that the request will be met. Failure to meet any special request will not be a breach of contract on our part unless the request has been specifically confirmed by us.  We do not accept bookings that are conditional upon any special request being met.

Accommodation will be shared with other participants unless you’ve purchased a private room package or notified us of your request at least 60 days before the trip departure date. This is subject to availability. 

12. Conditions of suppliers

Many of the services which make up your holiday are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions which will form part of your contract with us. Some of these terms and conditions may limit or exclude the supplier's liability to you, usually in accordance with applicable International Conventions. Copies of the relevant parts of these terms and conditions are available on request from us or the supplier concerned.

13. Excursions

Excursions or other tours that you may choose to book or pay for whilst you are on holiday are not part of your contracted arrangements with us. For any excursion or other tour that you book, your contract will be with the operator of the excursion or tour and not with us. We are not responsible for the provision of the excursion or tour or for anything that happens during the course of its provision by the operator.

14. Prompt assistance

If, whilst you are on holiday, you find yourself in difficulty for any reason, we will offer you such prompt assistance as is appropriate in the circumstances. In particular, we will provide you with appropriate information on health services, local authorities and consular assistance, and assistance with distance communications and finding alternative travel arrangements. Where you require assistance which is not owing to any failure by us, our employees or sub-contractors, we will not be liable for the costs of any alternative travel arrangements or other such assistance you require. Any supplier, airline or other transport supplier may however, pay for or provide refreshments and/or appropriate accommodation, and you should make a claim directly to them. Subject to the other terms of these Booking Conditions, we will not be liable for any costs, fees or charges you incur in the above circumstances, if you fail to obtain our prior authorisation before making your own travel arrangements. Furthermore, we reserve the right to charge you a fee for our assistance in the event that the difficulty is caused intentionally by you or a member of your party, or otherwise through your or your party’s negligence.

15. Behaviour and code of conduct

All our customers are expected to conduct themselves in an orderly and acceptable manner and not to disrupt the enjoyment of others. If in our opinion or in the opinion of any hotel manager or any other person in authority, your behaviour or that of any member of your party is causing or is likely to cause distress, harassment, danger or annoyance to any other customers or any third party, or damage to property, or to cause a delay or diversion to transportation, we reserve the right to terminate your booking with us immediately. In the event of such termination our liability to you and/or your party will cease and you and/or your party will be required to leave your accommodation or other arrangements immediately. We will have no further obligations to you and/or your party. No refunds for lost accommodation or any other arrangements will be made and we will not pay any expenses or costs incurred as a result of termination. You and/or your party may also be required to pay for loss and/or damage caused by your actions and we will hold you and each member of your party jointly and individually liable for any damage or losses caused by you or any member of your party. Full payment for any such damage or losses must be paid directly to the hotel manager or other supplier prior to departure. If you fail to make payment, you will be responsible for meeting any claims (including legal costs) subsequently made against us as a result of your actions together with all costs we incur in pursuing any claim against you. 

We operate a strict no drugs policy. Anyone found in possession or to be consuming drugs will immediately removed from the trip and no refund will be provided.

We cannot be held responsible for the actions or behaviour of other guests or individuals who have no connection with your booking arrangements or with us. 

16. Complaints

If you have a complaint during the tour, you must notify the tour leader or local representative immediately so we can address the issue.

If they are unable to find a solution or are part of the problem, you must contact us via email info@staywildtravel.com or WhatsApp (+447424729890) immediately if you would like us to take any action. We do not make any compensation payments or refunds if this procedure is not followed.

If the issue is not resolved to your satisfaction, you may submit a written complaint within 7 days of the tour's end. Please provide your full name and all other relevant information. Please keep your letter concise and to the point. This will assist us to quickly identify your concerns and speed up our response to you.

Standards of accommodation, cleanliness, hygiene, health and safety and other services may be quite different from what you are accustomed to, and you should be prepared for this. We will do our best to manage expectations, but we cannot be held liable for any refunds as a result of complaints about standards which we have adequately described.

17. Our responsibilities

1. We will accept responsibility for the arrangements we agree to provide or arrange for you as an “organiser” under the Package Travel and Linked Travel Arrangements Regulations 2018, as set out below and as such, we are responsible for the proper provision of the travel services specifically included in your package, as set out on the relevant trip page found on our website, trip pack and the information we provided to you regarding the services prior to booking. Please note that we shall not be responsible for any additional services provided to you, whether provided by the travel service providers or otherwise, which are not set out on the relevant trip page found on our website, trip pack and the information we provided to you regarding the services prior to booking.

2. We will not be responsible or pay you compensation for any personal injury or death unless you are able to prove that it was caused by our negligence or the negligence of our suppliers. 

3. We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from:

(a) the acts and/or omissions of the person affected; or

(b) the acts and/or omissions of a third party unconnected with the provision of the services contracted for and which were unforeseeable or unavoidable; or 

(c) Events Beyond Our Control (as defined in condition 6).

4. We limit the amount of compensation we may have to pay you if we are found liable under this condition:

(a) loss of and/or damage to any luggage or personal possessions and money: the maximum amount we will have to pay you in respect of these claims is an amount equivalent to the excess on your insurance policy which applies to this type of loss per person in total because you are required to have adequate insurance in place to cover any losses of this kind.

‍(b) Claims not falling under (a) above and which don’t involve injury, illness or death: the maximum amount we will have to pay you in respect of these claims is up to three times the price paid by or on behalf of the person(s) affected in total. This maximum amount will only be payable where everything has gone wrong and you or your party has not received any benefit at all from your booking. 

‍(c) Claims in respect of international travel by sea and rail, or any stay in a hotel: 

(i) The extent of our liability will in all cases be limited as if we were carriers under the appropriate Conventions, which The Athens Convention (with respect to sea travel); The Berne/Cotif Convention (with respect to rail travel) and The Paris Convention (with respect to hotel arrangements). You can ask for copies of these Conventions from our offices. Please contact us. In addition, you agree that the operating carrier or transport company's own 'Conditions of Carriage' will apply to you on that journey. When arranging transportation for you, we rely on the terms and conditions contained within these international conventions and those 'Conditions of Carriage'. You acknowledge that all of the terms and conditions contained in those 'Conditions of Carriage' form part of your contract with us, as well as with the transport company and that those 'Conditions of Carriage' shall be deemed to be included by reference into this contract. 

(ii) In any circumstances in which a carrier is liable to you by virtue of EC 261/2004 (denied boarding and flight disruption), any liability we may have to you under our contract with you, arising out of the same facts, is limited to the remedies provided under the Regulation as if (for this purpose only) we were a carrier. 

(iii) When making any payment, we are entitled to deduct any money which you have received or are entitled to receive from the transport provider or hotelier for the complaint or claim in question.

5. Subject to these Booking Conditions, if we or our suppliers negligently perform or arrange those services set out on the relevant trip page found on our website, trip pack and the information we provided to you regarding the services prior to booking and we don’t remedy or resolve your complaint within a reasonable period of time, and this has affected the enjoyment of your package holiday you may be entitled to an appropriate price reduction or compensation or both. You must inform us without undue delay of any failure to perform or improper performance of the travel services included in this package. The level of any such price reduction or compensation in respect of any claim for damages or compensation whatsoever will be calculated taking into consideration all relevant factors, such as but not limited to: following the complaints procedure as described in these Booking Conditions and the extent to which ours or our employees’ or suppliers’ negligence affected the overall enjoyment of your holiday. Please note that it is your responsibility to show that we or our supplier(s) have been negligent if you wish to make a claim against us

6. It is a condition of our acceptance of liability under this condition that you notify any claim to us and our supplier(s) strictly in accordance with the complaints procedure set out in these conditions. 

7. Where any payment is made, the person(s) receiving it (and their parent or guardian if under 18 years) must also assign to us or our insurers any rights they may have to pursue any third party and must provide ourselves and our insurers with all assistance we may reasonably require. 

8. Please note, we cannot accept any liability for any damage, loss, expense or other sum(s) of any description: 

(a) which, on the basis of the information given to us by you concerning your booking prior to our accepting it, we could not have foreseen you would suffer or incur if we breached our contract with you; 

(b) relate to any business; 

(c) indirect or consequential loss of any kind.

9. We will not accept responsibility for services or facilities which do not form part of our agreement or where they are not advertised in our brochure. For example, any excursion you book whilst away, or any service or facility which your hotel or any other supplier agrees to provide for you.  

10. Where it is impossible for you to return to your departure point as per the agreed return date of your package, due to “unavoidable and extraordinary circumstances”, we shall provide you with any necessary accommodation (where possible, of a comparable standard) for a period not exceeding three nights per person. Please note that the 3-night cap does not apply to persons with reduced mobility, pregnant women or unaccompanied minors, nor to persons needing specific medical assistance, provided we have been notified of these particular needs at least 48 hours before the start of your holiday. For the purposes of this condition, “unavoidable and extraordinary circumstances” may include warfare, acts of terrorism, significant risks to human health, such as the outbreak of serious disease at the travel destination or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely back to your departure point.

18. Insolvency protection

We provide full financial protection for UK sales of our package holidays, by way of an insurance policy arranged by Towergate Travel with Axa Insurance UK PLC.

19. Governing law

These Terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

20. Amendments

We reserve the right to update these Terms at any time. Changes will be posted on our website and will apply to all bookings made after the changes are published.

For any questions or clarifications, please contact us at info@staywildtravel.com.